Villa Florimar Venue

Important Note

1. An approved Event Organizer must be appointed in order to apply for an event at Villa Florimar. The Event

Organizer will be the point of contact for The Luxe Nomad and Villa Florimar management and take responsibility

for the event. The Event Organizer must be present onsite for the entire duration of the event, including set-up and

post-event cleaning.

2. We look forward to hosting selected events at Villa Florimar. For an event to be approved, the Event Organizer

must complete the The Luxe Nomad Event Application Form a minimum of six weeks prior to the event. In addition,

as part of the application we need to receive:

-Event plan, run sheet, and theme

-Event infrastructure list

-Proposed event layout / site plan

3. Sound System, DJ or live music are allowed ONLY after the House management approves. Music Curfew is 11.00 pm / no extension possible. No fireworks permitted in a circle of 500 meter from the property. Paper candle lanterns or Thai wishing lanterns are not permitted. Fire dancers may be permitted after approval by the management.

4. Freestanding marquees are allowed in the garden with the advance approval of the location by The Luxe Nomad.

Marquees must be promptly removed after the event and care should be taken not to damage the grass. The Event

Organizer should clearly indicate the location of marquees, service bars, dance floors, DJ stations and any other

structures on the event site plan.

5. Villa electrical supplies are generally not sufficient to cater for events. In order not to damage the supply and to

protect the villa from fire hazards the guidelines below need to be followed:

-No power is to be drawn from the villa supply

-A generator with minimum 40KVA should be supplied with sufficient cabling

-Cables should not be dug into lawns

-Cables should try to follow edges of concrete / grass, where possible

-Cable traps should be laid in high traffic areas or where cables may pose a safety risk

-Electric lanterns are permitted to be hung from trees using existing nails only

-Heavy lighting must be attached by metal brace and not by hooks and nails

-All candles should have candle bases to prevent wax spillage

-At least two fire extinguishers must be provided and staff must be trained to use them

-No nails, screws or other fixing method that creates a lasting mark on the property may be used

6. The villa needs to been cleaned professionally and properly by the Event Organizer. All rubbish needs to be

removed from the property after the event by the Event Organizers, at the latest by 02.00 am

7. The bedrooms and bathrooms cannot be used by other then the guests them self. It is not allowed for the wedding organizer or one of their suppliers to use villa facilities.

8. The Villa Florimar’s kitchen is not to be used for the event. A separate kitchen can be set-up in a screened area or in

the backside of the property.

9. No staging should be built into or over the pool.

10. The Event Organizer should ensure that suppliers do not park their vehicles in front of the property so that guest

and public access remains clear.