Venopi Cancellation and Refund Policy

Last Updated: November 1th, 2018

Venopi designed the Platform and Services to help Hosts and Guests efficiently and conveniently complete Bookings. Every Booking is a Host’s commitment to make a Space available to a Guest who has paid in full upfront upon confirmation.

When Guests cancel Bookings, the Host’s ability to Book that Space during that time becomes increasingly difficult as other interested Guests may have already made other plans. When Hosts cancel Bookings, Guests’ events and plans can be severely impacted and may require intensive logistical support from Venopi.

Nonetheless, plans may change, requiring Guests or Hosts to cancel Bookings on occasion.

This Venopi Cancellation and Refund Policy ("Policy") covers all cancellations or refunds for Fees paid on the Platform, which are identified in the Fees Overview. Both Guests and Hosts agree that they are subject to and will comply with the terms, conditions, and procedures of this Policy when cancelling a Booking. This Policy is part of and uses words and phrases defined in the the Venopi Services Agreement. If you have any questions about this Policy, please contact us.

You must agree to this Policy, as part of the Venopi Services Agreement, to use the Services and the Platform. Please read this Policy carefully. You may not use the Platform or Services if you do not agree to this Policy.

Venopi may issue payments to Hosts, withhold refunds to Guests, or collect cancellation Fees from Hosts in accordance with this Policy. We reserve the right to amend this Policy for any reason and at any time by posting an updated version to our website as provided in the Venopi Services Agreement.

Venopi allows Hosts to choose among three standardized cancellation policies (Flexible, Moderate, and Strict) that we will enforce to protect both guest and Host alike. Guests may cancel and review any penalties by viewing their travel plans and then clicking ‘Cancel’ on the appropriate reservation. A Host will be able to see the number of reservations a guest has canceled over the previous 12 months when the guest submits a request to book.

Guest Initiated Cancellations

Flexible: Full refund within limited period

  • The Venopi service fee & processing fee are non refundable.
  • Rental fees are refundable in certain circumstances as outlined below.
  • If there is a complaint from either party, notice must be given to Venopi within 24 hours of agreed event date & time.
  • Venopi will mediate when necessary, and has the final say in all disputes.
  • A reservation is officially canceled when the Guest clicks the cancellation button on the cancellation confirmation page, which they can find in Dashboard > Bookings > Change or Cancel.
3 days prior Sat, Dec 22
18:00
Event date Tue, Dec 25
18:00
After event Wed, Dec 26
18:00

For a full refund of rental fees, cancellation must be made a full 72 hours prior to listing’s local agreed event time (or 18:00 if not specified) on the day of the event. For example, if event date is on Tuesday, cancel by Saturday before event time.

If the Guest cancels less than 24 hours before event time & date, the rental fee is non-refundable. If the reservation is for multiple days, the first day is non-refundable but 50% of the rental fees for remaining days will be refunded.

If the Guest arrives and decides to end early, the rental fee for the whole event not is non-refundable. If the reservation is for multiple days, the first day is non-refundable but 50% of the rental fees for remaining days will be refunded.

Moderate: Full refund within limited period

  • The Venopi service fee & processing fee are non refundable.
  • Rental fees are refundable in certain circumstances as outlined below.
  • If there is a complaint from either party, notice must be given to Venopi within 24 hours of agreed event date & time.
  • Venopi will mediate when necessary, and has the final say in all disputes.
  • A reservation is officially canceled when the Guest clicks the cancellation button on the cancellation confirmation page, which they can find in Dashboard > Bookings > Change or Cancel.
5 day prior Thu, Dec 20
18:00
Event date Tue, Dec 25
18:00
After event Wed, Dec 26
18:00

For a full refund of rental fees, cancellation must be made a full five days prior to listing’s local agreed event time (or 18:00 if not specified) on the day of the event. For example, if event date is on Tuesday, cancel by Thursday of that week before event time.

If the Guest cancels less than five days in advance, 50% of the rental fees for will be refunded. If the reservation is for multiple days, the first day is non-refundable but 50% of the rental fees for remaining days will be refunded.

If the Guest arrives and decides to end early, the rental fee for the whole event not is non-refundable. If the reservation is for multiple days, the first day is non-refundable but 50% of the rental fees for remaining days will be refunded.

Strict (grace period): Full refund if cancellation is within 48 hours of booking

  • The Venopi service fee & processing fee are non refundable.
  • Rental fees are refundable in certain circumstances as outlined below.
  • If there is a complaint from either party, notice must be given to Venopi within 24 hours of agreed event date & time.
  • Venopi will mediate when necessary, and has the final say in all disputes.
  • A reservation is officially canceled when the Guest clicks the cancellation button on the cancellation confirmation page, which they can find in Dashboard > Bookings > Change or Cancel.
14 day prior 48 hours after
booking
7 days prior Tue, Dec 18
18:00
Reserved date Tue, Dec 25
18:00

For a full refund of rental fees, cancellation must be made within 48 hours of booking and at least 14 full days prior to listing’s local reservation date & time.

For a 50% refund of rental fees, cancellation must be made 7 full days prior to listing’s local reservation date & time, otherwise no refund. For example, if reserved date is on Tuesday, cancel by Tuesday of the previous week before reservation time.

If the Guest cancels less than 7 days in advance or decides to end early, the rental fee for the whole event not is non-refundable.

Host or Vendor Initiated Cancellations

Venopi may issue Fines on Host or Vendors for cancellations and may:

  1. deduct or debit any Fines from amounts that would otherwise be payable, or
  2. invoice such Fines to be paid within seven (7) days.

Any Host or Vendor initiated cancellations will be fully refunded to the Guest (including any Fees paid). The Host or Vendor cancelling the Booking will be responsible for tangible costs incurred by Venopi or the Guest associated with any cancellation, and any scheduled payouts for that Booking will be cancelled.

Fines for Host Initiated Cancellations

Confirmed Bookings that are cancelled in whole or part by a Host are subject to the following:

  • A Host may cancel 1 confirmed Booking within a 6-month period without penalty excluding those costs incurred by Venopi or the Guest associated with that cancellation;
  • Additional cancelled Bookings will result in a Fine of the greater of €100 or 15% of the total Booking cost. This Fine may be either charged to a payment method linked to your account or deducted or debited from any amounts otherwise payable to you; and
  • Cancellations of 3 or more bookings within a 6-month period may result in delisting or modifying the description of your Space to include publicly available information about previous cancellations, or suspension or termination of your Account.
  • Hosts that have earned “Super Host” designation will forfeit that designation and any associated benefits after 1 cancellation for no less than a 6-month period.

In our discretion, we may waive Fines for Host-initiated cancellations under the following circumstances:

  • Accidental acceptance of a Booking cancelled within 2 hours of confirmation;
  • Guests providing false or misleading information in Booking request;
  • Guests suggesting their use of a Space in a manner inconsistent with the Description, the Booking Agreement, or other limitations agreed upon between the Guest and Host;
  • Inappropriate or illegal activity taking place during a Booking;
  • A Host and Guest mutually deciding to cancel the Booking with a full refund of the Booking cost to the Guest; or
  • Any excused cancellations.

Excused Cancellations

In rare instances, it may be necessary to cancel a confirmed Booking due to extenuating circumstances under short notice for one of the situations identified below (“Excused Cancellation”):

  • Unexpected death or serious illness of a Host, a Guests, or immediate family member of either;
  • Serious injury that directly restricts a Guest’s ability to travel or a Host’s ability to provide the Booked Space;
  • Significant natural disasters or severe weather incidents triggering a state of emergency that directly impact use of a Space or the Guest’s ability to travel to the Space;
  • Urgent travel restrictions or severe security advisories issued after the time of Booking, by an appropriate government office or agency;
  • Severe property damage or unforeseen maintenance issues that directly impact the safe use of the Space; or
  • Legal, municipality, or utility injunction or order that directly restricts use of or access to a Space.

Venopi may require Guests or Hosts to provide evidence to support the Excused Cancellation. Where approved, the Booking Fees will be refunded in full to the Guest and no payout will be sent to the Host without Cancellation Fees or Fines.

Venopi Initiated Cancellations

Venopi may decide, in its sole discretion, that it is necessary or desirable to cancel a confirmed Booking and issue a full or partial refund to a Guest for:

  • An Excused Cancellation;
  • The removal of a Host or Space from the Platform prior to the Start Time;
  • Any actual or potential illegal or unauthorized activity;
  • Risk of harm or safety concerns;
  • Failure to provide proof of insurance, including event or film production insurance, when requested by Venopi;
  • Any violations the Community Standards; or
  • Any other reason.

Where Venopi initiates a cancellation, any refunds or payouts will vary depending on the circumstances that prompted the cancellation. You understand and agree that neither Venopi nor any of the other parties to the canceled Booking shall have any liability or obligation for any such Venopi Initiated Cancellations.

How to Cancel a Booking

To cancel a Booking you must submit a request to cancel using the “Cancel Booking” designations on the Platform (mobile app or website). Cancellation requests cannot be submitted through messages, phone calls, chats, or emails to Venopi. If you are unable to locate the Cancel Booking icons on the Platform, please contact our Support team.

Submitted cancellation requests may be delayed up to 48 hours to allow either party to reconfirm, reschedule, or finalize the cancellation. After such period, the cancellation will be finalized.

Rescheduled Bookings

Where approved by Venopi, a Guest or Host may have an opportunity to reschedule that Booking. Any rescheduled Bookings must be:

  • For substantially the same duration as the original Booking, according to the Host's approval;
  • Confirmed prior to the original Start Time;
  • Rescheduled for a time within 90 days of the original Start Time; and
  • Only rescheduled once.

Any rescheduled Bookings are non-refundable once confirmed. Any successive rescheduling attempts or failure to successfully reschedule a Booking within the conditions above will result in a cancellation of the Booking, subject to the Cancellation Fees or Fines identified in this Policy, depending on the initiating party. Any rescheduling by Guests may be subject to an additional Processing Fee payable to Venopi.


Should you have any questions or comments concerning this Privacy Policy, please do not hesitate to contact us at hello@venopi.com.

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